Transforming Food & Manufacturing Services with Smart Cleaning Solutions

At VAC Facility Services Pty Ltd (VAC), we recognise the pivotal role that impeccable cleaning services plays in the success of any business. As industry pioneers, we’re dedicated to surpassing your operational expectations with our expert management, cutting-edge technology, and unwavering commitment to sustainability.

Financial Analysis

Hidden Costs of In-House Management

Many businesses overlook several hidden costs associated with in-house cleaning services. Our detailed analysis with the client revealed significant savings in the following areas:

• Employment-Related Costs – Salaries & Wages, Superannuation & Payroll Tax, Sick & Annual Leave, Casual Loadings, Workers Compensation Insurance
• Recruitment & Training – Hiring Costs, Recruitment & Onboarding, Training & Compliance, Absenteeism & Turnover Costs
• Equipment & Supplies – Cleaning Equipment Purchase & Maintenance, Consumables and Storage Costs
• Compliance & Risk Management – Regulatory Compliance, Liability Risks and Injury & Workcover Claims
• Administrative & Management Overheads – Supervisions & Oversight, Management Time, Scheduling & Roster Management, Conflict Resolution, Performance Issues & HR Issues, Audits & Inspections
• Operational Inefficiencies – Downtime & Absences, Scheduling & Rostering, Lack of Scalability
• Unexpected Expenses – Emergency Cleaning Costs, Breakage & Damages and Pest Control

Employment Cost Savings

Transitioning to our managed service model saved the client $32,000 annually (8% productivity increase), and reduced employment-related expenses by $9,750.

Management Efficiency and Employee Benefits

• Reward and Recognition Programs: $1,000
• Annual Employee Meetings: $1,600
• Travel Expenses: $1,000
• Health Benefits (e.g., Free Flu Vouchers): $440
• Training Costs: $12,812
• Performance and Conflict Management: $4,633
• Software Licensing, Recruitment, and Onboarding: $8,515
• Leave Management: $4,113

Overall, these efficiencies contribute to total annual savings of $43,863.

Total Savings Realised

By reviewing the client’s $400,000 labour budget, we identified total savings of:

• $32,000 in labour costs
• $9,750 in payroll expenses
• $43,863 in hidden costs

Total Annual Savings: $85,613

In addition to financial savings, our outsourcing solution offers several intangible benefits:

• Risk Management and Compliance: We manage all aspects of compliance with health and safety regulations, reducing liabilities and enhancing workplace safety.
• Sustainability and Environmental Responsibility: Our eco-friendly practices support your sustainability goals without compromising service quality.
• Customisable Solutions: We tailor our services to meet the unique needs of your facility, from service frequency adjustments to specific cleaning protocols.
• Corporate Image and Employee Wellbeing: A pristine environment not only enhances your brand image but also boosts employee productivity and wellbeing.
• Proven Management and Accountability: Our meticulous management includes regular audits and adaptive strategies to meet and exceed your expectations.
• Recruitment and Training: We oversee all aspects of recruitment, inductions, and training, ensuring all team members meet stringent health and safety standards.
• Technological Excellence: Our advanced tools, including the Smart Connect Client Portal, GPS Geofence Technology, and Live Quality Auditing, streamline operations and enhance service delivery.

Conclusion